Privacy notice

Last updated: 24 October 2026 · Applies to fundnow.ai, founder NDA signatures, the founder Virtual Data Room, investor statements and FundNow's earlier early-access and investor-interest lists

Who we are

KAI Management Ltd, trading as FundNow, a company registered in England & Wales, company no. 17205149, registered office 71–75 Shelton Street, Covent Garden, London WC2H 9JQ. We are the controller of the personal data described below and are registered with the Information Commissioner's Office as a fee payer (registration reference ZC237756). Contact: hello@fundnow.ai.

What we collect, and why

• Earlier early-access and investor-interest registrations (forms retired on 29 September 2026): the name, email, company name, one-line description or background line you submitted. Purpose: to contact you about your application or the investing circle, and to send launch updates. Lawful basis: your consent (given at submission), which you can withdraw at any time by replying to any email or writing to hello@fundnow.ai.
• Founder confidentiality agreements (NDA): when you sign our founder NDA on this site, the company name, company number and address, your name, title and email, your typed signature, the agreement version, text fingerprint and reference, and the date and time of signing; our form provider also records the network address the signature came from. Purpose: to enter into, evidence and perform the confidentiality agreement, and to email you about your application. Lawful basis: performance of a contract, and our legitimate interests in keeping evidence of signed agreements and in progressing your application. We do not send NDA signers marketing.
• Founder Virtual Data Room: when you use the data room after signing the NDA, your company name, email and NDA reference; the files, folders, links and notes you add (for example pitch deck, financials, bank statements, cap table, IP and company documents, contracts, product access and team CVs), including the file names and folder paths; our form provider also records the network address. These may contain personal data about you, your team, your customers and referees. Your files, links to your product and any test logins are encrypted in your browser before they leave it; the only key is held by KAI, our underwriting engine, in Amazon Web Services (Ireland), so the services that carry and store them cannot read them. The key, and the key protecting KAI's working copy, are locked so that only KAI can use them: no person at FundNow, including its director, can open your files, and every use of the keys is recorded in an audit log. FundNow's people see KAI's memo and findings, never your files. Purpose: screening and underwriting your application and verifying your claims, as the NDA describes, including checks against the public record at Companies House. Lawful basis: performance of the NDA and our legitimate interest in assessing applications. Read only by KAI; never forwarded to backers or anyone else.
• Investor statements: when you sign a high-net-worth or self-certified sophisticated investor statement on this site, your name and email, the statement you chose, your answers to its conditions and the details the statutory form asks for (income or net assets to the nearest £10,000 or £100,000, or the organisation, company, number of investments or network you name), your typed signature, the statement reference, and the date and time of signing; our form provider also records the network address. Purpose: to satisfy the UK financial promotion rules before any investment opportunity is shared with you, and to evidence that. Lawful basis: our legitimate interest in complying with the law that governs how we may communicate with investors. We do not use these figures for anything else.
• Ordinary correspondence: if you email us, we hold the correspondence to reply and keep a record. Lawful basis: legitimate interests.
• References: when a founder names you as a reference, we hold your name, role, organisation and work email, and your written answers to the statements we ask you to confirm. Purpose: verifying the claims in that application. Lawful basis: our legitimate interest in assessing applications accurately, and the founder's agreement under the NDA that we may contact the people they name. Your answers are not shared with the company; they are kept in the application's data room and deleted with it; KAI's record that it wrote to you (your name, organisation, work email and the statements it asked about) is deleted with the application too. Before writing to you, KAI checks that your email address belongs to the organisation named (not personal webmail, not the company's own domain), how long that web domain has been registered (from the public domain registry), and whether you appear in the company's Companies House record, cap table or round as a director, shareholder or investor; a reference who fails these checks is not written to. Your answer counts only if it comes back through the link in FundNow's email, unaltered, within 30 days; the first answer returned through that link is the one read, and later submissions are not counted. We do not phone references.

Who receives your data

This website, its forms and FundNow's own systems run on Amazon Web Services (Amazon Web Services EMEA SARL, Luxembourg) in its Europe (Ireland) region. Each form you send (an NDA signature, a data-room file, a reference's answers, an investor statement) goes straight to FundNow's systems there; the page is delivered worldwide through Amazon CloudFront. Our record of each application or statement (reference, company, name, email, the dates that matter, the list of files received, and its status) is kept there too, and your signed NDA or investor statement is filed there and emailed to you from our Microsoft 365 mailbox (hello@fundnow.ai), as are the receipts, reminders and notices about your application. KAI, our underwriting engine, runs in the same region. It opens your sealed files there, reads them with Anthropic Claude models served by Amazon Bedrock inside the European Union, and drafts its memo. Amazon does not use your content to train models or share it with the model provider, and KAI's working copy of your data room is deleted within 45 days. If you book a call with us after signing an investor statement, the booking calendar shown on this site is provided by Calendly, LLC (United States), which receives the name and email you give it and may set its own cookies; the call takes place on Microsoft Teams. Our email and document infrastructure is provided by Microsoft 365, with data hosted in Microsoft's UK/EU data-centre regions. If you later proceed to platform onboarding (identity and source-of-funds checks) or a transaction, that happens on regulated third-party platforms under their own privacy notices; nothing moves there from this website automatically. We do not otherwise disclose personal data unless required by law.

International transfers

Where a service provider processes data outside the UK, we rely on UK adequacy regulations (the European Union, where KAI runs; the UK–US data bridge where a US recipient is certified) or the UK International Data Transfer Agreement / Addendum, as applicable. Your forms and data-room files stay in the European Union (Ireland); only a Calendly booking, if you make one, goes to the United States.

How long we keep it

Early-access and interest-list data: until you unsubscribe or ask us to delete it, and otherwise reviewed at least every 24 months. Correspondence connected to a transaction or legal obligation: up to 6 years, matching UK company record-keeping rules. Signed confidentiality agreements and their signature records: for the term of the agreement and 6 years after it ends. Data-room files and answers: held sealed in Amazon Web Services (Ireland); KAI's working copy is deleted within 45 days in any case; everything is deleted within 30 days if we decline the application or you withdraw it (we keep only the application record, our memo and our decision with reasons, as the NDA says); if we back the company, for the life of the investment and 6 years after. Investor statements: for their 12-month validity and 6 years after they expire, as evidence of compliance.

Automated decisions

When your first documents arrive in the data room, KAI, our underwriting engine, screens the application automatically against our published criteria and sends the result within 24 hours. Applications that pass the screen are verified by KAI, including written references, and KAI then makes the decision, within 10 days. Both the screen and the decision are made without a person taking part. Before they are made you are told that they are automatic (here and in our published SLA); with each result you receive KAI’s reasons; and you can reply within 14 days to make representations, contest the decision and have a person at FundNow review it. The reviewer sees KAI’s memo and reasons, never your files. Before a yes goes to backers, FundNow’s syndicate lead can stop it for reasons outside KAI’s assessment (for example sanctions, conflicts of interest or the platform’s rules); every such override is recorded and its rate is published. KAI uses the application and documents you provide and the public record at Companies House, never special categories of personal data.

Your rights

You have the rights of access, rectification, erasure, restriction, portability and objection under UK GDPR, and the right to withdraw consent at any time (which stops future processing based on it). To exercise any of them, email hello@fundnow.ai; we respond within one month.

Complaints

Changes

We will update this notice as FundNow's products (including the application process and the verification vault) launch; material changes are flagged on this page with a new "last updated" date.